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Minutes of a regular meeting
of the Zion City Council held on Tuesday, January 21, 2003,
at 7:17 p.m. in the City Council Chambers, City Hall, Zion,
Illinois
Mayor Harrison called the meeting to order.
On call of the roll the following answered present: Commissioners
Bennett, DeTienne, Taylor, Winfrey and Mayor Harrison.
Mayor Harrison led in the Pledge of Allegiance to the Flag.
It was moved by Commissioner Taylor, seconded by Commissioner
Bennett to accept the Council agenda with amendments as follows:
| • |
Deleting to consider approval of agreement
with Backup Communications for temporary dispatch services,
item 9.e. |
| • |
Deleting to consider approval of agreement with Backup
Communications for dispatch services, item 9.f. |
| • |
Deleting to consider conducting a workshop for accounting
requirements, item 9.i. |
| • |
Deleting to consider passing ordinance granting a Special
Use Permit for A Safe Place, item 8.a. |
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Moving item 9.m. to after Closed Session, item 12.b. |
The vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried.
It was moved by Commissioner Taylor, seconded by Commissioner
Winfrey that the Consent Agenda be approved as follows:
| (a) |
Minutes of a Regular Meeting and
Closed Session held on January 7, 2003 at 7:00 P.M., with
all members having previously received copies. |
| (b) |
Departmental Reports: Detailed Balance Sheet
and Detailed Revenue & Expense Report, period ending
December 31, 2002; Building Inspector’s Report, December,
2002; Worker Compensation Claims for October & November,
2002; Public Works Monthly Report, December, 2002 |
| (c) |
Bills: Vouchers 82025 through 82267 drawn on
National City Bank, $1,461,675.71 |
| (d) |
Proclamation: Scouting Anniversary
Week of the Boy Scouts of America – February 2-8,
2003 |
The vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried.
Jim Howard stated he is opposed to the proposed buy out option
pertaining to Jerry Grobman’s property in TIF District
#3. Mr. Howard also stated the buildings in the 2700 block of
Ebenezer are not secured from anyone entering them.
A.J. Goldsmith inquired about recent stories in the News Sun
regarding crimes in Zion. Commissioner DeTienne stated the stories
indicate arrests have been made, so the City is doing what it
should to deter crime. Chief Malcolm stated crime rates in Zion
have been continuing to go down over the past 5 to 7 years at
an average of 3 to 4 percent each year.
Mayor Harrison stated the City is honoring three heroic
individuals, Samycia Lewis, Ashley Cutrer and Jennifer Range,
who were responsible for saving the life of James Woods.
It was moved by Commissioner Bennett, seconded by Commissioner
Winfrey that a Resolution (03-R-4) be passed commending Samycia
Lewis for her contribution to the timely and heroic acts that
helped to save the life of James Woods. The vote on roll call
was: Commissioners Bennett, aye; DeTienne, aye; Taylor, aye;
Winfrey, aye; and Mayor Harrison, aye. Motion carried. Resolution
passed.
It was moved by Commissioner Winfrey, seconded by Commissioner
Taylor that a Resolution (03-R-5) be passed commending Ashley
Cutrer for her contribution to the timely and heroic acts that
helped to save the life of James Woods. The vote on roll call
was: Commissioners Bennett, aye; DeTienne, aye; Taylor, aye;
Winfrey, aye; and Mayor Harrison, aye. Motion carried. Resolution
passed.
It was moved by Commissioner DeTienne, seconded by Commissioner
Bennett that a Resolution (03-R-6) be passed commending Jennifer
Range for her contribution to the timely and heroic acts that
helped to save the life of James Woods. The vote on roll call
was: Commissioners Bennett, aye; DeTienne, aye; Taylor, aye;
Winfrey, aye; and Mayor Harrison, aye. Motion carried. Resolution
passed.
It was moved by Commissioner DeTienne, seconded by Commissioner
Taylor that a Resolution (03-R-7) be passed commending Jerome
“Scooter” Cole for his accomplishments as the Captain
of the first entirely African American crew to fly the 126th
Air Refueling Wing. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried. Resolution passed.
It was moved by Commissioner DeTienne, seconded by Commissioner
Taylor that a Resolution (03-R-8) be passed amending the Personnel
Authorization deleting the Code Enforcement Officer from Economic
Development and adding this position to the Police Department.
The vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried. Resolution passed.
It was moved by Commissioner Taylor, seconded by Commissioner
Winfrey that an Ordinance (03-0-3) be passed regarding safety
inspections for commercial and industrial property. The vote
on roll call was: Commissioners Bennett, aye; DeTienne, aye;
Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
Ordinance passed.
It was moved by Commissioner Bennett, seconded by Commissioner
Taylor that an Ordinance (03-0-4) be passed amending the Municipal
Code of the City of Zion, as amended, Chapter 56, Zion Liquor
Control Ordinance, Section 56-58, “Limitation on number
of licenses issued”, adding one Class C license. The vote
on roll call was: Commissioners Bennett, aye; DeTienne, aye;
Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
Ordinance passed.
It was moved by Commissioner Winfrey, seconded by Commissioner
DeTienne that an Ordinance (03-0-5) be passed amending the Municipal
Code of the City of Zion, as amended, Chapter 10, Section 10-13,
allowing the erection of snow fences by annual permits between
December 1 and April 1. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried. Ordinance passed.
It was moved by Commissioner Taylor, seconded by Commissioner
DeTienne that an Ordinance (03-0-6) be passed authorizing the
sale of a 3-acre parcel located on 16th Street, Zion, Illinois
to Grand Appliance. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried. Ordinance passed.
A letter (03-DOC-12) was received from
the Village of Beach Park, requesting that a new home at 9990
Oak Forest Drive, Beach Park, Illinois be allowed to connect
to the Zion water main. All other homes in this neighborhood
are connected to Zion water.
It was moved by Commissioner Taylor, seconded by Commissioner
Bennett to grant permission for 9990 Oak Forest Drive, Beach
Park, Illinois to connect to the Zion water main. The vote on
roll call was: Commissioners Bennett, aye; DeTienne, aye; Taylor,
aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
A memo (03-DOC-13) was received from Chief LaBelle,
requesting to authorize the Fire and Police Commission to promote
Firefighter/Paramedic Bob Guerin to Lieutenant, replacing Lieutenant
Alex Dimitrijevich.
It was moved by Commissioner DeTienne, seconded by Commissioner
Winfrey to authorize the Fire and Police Commission to promote
Firefighter/Paramedic Bob Guerin to Lieutenant. The vote on
roll call was: Commissioners Bennett, aye; DeTienne, aye; Taylor,
aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
A memo (03-DOC-14) was received from Chief LaBelle,
requesting to waive bids and replace two doors at Fire Station
No. 2. The rear entrance door is inoperable and needs to be
replaced as soon as possible. Chief LaBelle stated three quotes
were obtained, with the lowest quote from Bane Nelson, Inc.
for a total cost of $3,214.00
It was moved by Commissioner DeTienne, seconded by Commissioner
Taylor to grant permission to waive bids and approve the purchase
and installation of two doors for Fire Station No. 2 from Bane
Nelson, Inc. for a total cost of $3,214.00. The vote on roll
call was: Commissioners Bennett, aye; DeTienne, aye; Taylor,
aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
Chief LaBelle requested waiving bids and authorizing repair
work on fire apparatus. The cost for pump maintenance is $2,506.00,
and engine repairs total $5,195.00. Chief LaBelle requested
repairs for this equipment for a total amount not to exceed
$7,702.00. This is a budgeted item.
It was moved by Commissioner DeTienne, seconded by Commissioner
Bennett to grant permission to waive bids and authorize repairs
on fire apparatus for a total amount not to exceed $7,702.00.
The vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried.
A memo (03-DOC-15) was received from Chief Malcolm, requesting
a change in the personnel allocation for the Police Department.
Chief Malcolm requested eliminating one vacant Lieutenant position,
replacing the position with a Patrol Officer, and allowing for
the hiring of the Patrol Officer.
It was moved by
Commissioner DeTienne, seconded by Commissioner Bennett to approve
eliminating a Lieutenant position, adding a Patrol Officer,
authorizing the Fire and Police Commission to hire the next
eligible candidate, and for the Personnel Authorization to be
amended accordingly. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried.
A memo (03-DOC-16) was received from Chief Malcolm, requesting
permission to dispose of a vehicle obtained by the Police Department
through a seizure. The 1988 Ford pickup truck has a maximum
value of only $765.
It was moved by Commissioner DeTienne, seconded by Commissioner
Taylor to declare a 1988 Ford pickup truck in the Police Department
as surplus property and grant permission to properly dispose
of this vehicle. The vote on roll call was: Commissioners Bennett,
aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and Mayor Harrison,
aye. Motion carried.
A memo (03-DOC-17) was received from John Jones, regarding the
authority of the Building Department Advisory Panel. The Advisory
Panel makes recommendations to the Building Department Director
during an appeal process, considering action against those who
violation regulations. Mr. Jones requested that this process
be authorized by the City Council. Commissioner Bennett stated
these necessary guidelines are important to have in place so
authority can’t be misused in the future. Attorney Rolek
noted he is also working on an administrative adjudication process
with city staff.
It was moved by Commissioner Winfrey,
seconded by Commissioner DeTienne to establish the authority
and appeal process for the Building Department Advisory Panel,
and for a resolution to be prepared accordingly. The vote on
roll call was: Commissioners Bennett, aye; DeTienne, aye; Taylor,
aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
A Tabulation of Bids (03-DOC-18) was received from John
Jones, regarding the demolition of 2384 Sheridan Road. Mr. Jones
recommended awarding the contract to the lowest responsible
and responsive bidder who met all specifications, D.K. Contractors,
in the amount of $17,153.60.
It was moved by Commissioner
Winfrey, seconded by Commissioner Taylor to award the contract
for the demolition of 2384 Sheridan Road to D.K. Contractors
in the amount of $17,153.60. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried.
A memo (03-DOC-19) was received from Brian Usher, recommending
a reduction in the letter of credit for Sunset Ridge Phase 4.
The developer has completed the installation of public improvements
with only pavement markings left to install. Mr. Usher stated
since no lots remain in this phase, he recommends reducing the
letter of credit to $72,232.43 and implementing a two-year maintenance
period for the public improvements.
It was moved by Commissioner Taylor, seconded by Commissioner
Winfrey to authorize the reduction of the letter of credit for
Sunset Ridge Phase 4 to $72,232.43 and the implementation of
a two-year maintenance period for public improvements. The vote
on roll call was: Commissioners Bennett, aye; DeTienne, aye;
Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
A memo (03-DOC-20) was received from Delaine Rogers,
regarding a façade grant application from C & A Properties,
formerly known as Julie’s Gifts, at 2770 Sheridan Road.
The Appearance Committee approved the request, recommending
a grant in the amount of $94,750. This business has met the
requirements of this program, and plans have been approved by
the Building Department.
It was moved by Commissioner
Taylor, seconded by Commissioner Winfrey to approve the façade
grant for C & A Properties, formerly known as Julie’s
Gifts, at 2770 Sheridan Road in an amount not to exceed $94,750,
with payment to be made upon completion of construction. The
vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried.
A memo (03-DOC-21) was received from Delaine Rogers,
regarding an offer to purchase from Aldi Foods, Inc. for properties
located at 2861 Sheridan Road, 1126 29th Street and the 1100
block of Caledonia Blvd. Aldi Foods plans to construct a 17,000
square foot retail food store. Construction is anticipated to
begin early in the summer with an opening by Christmas of 2003.
Aldi has offered $700,000 for the combined site, utilizing a
single address of 2861 Sheridan Road.
It was moved
by Commissioner DeTienne, seconded by Commissioner Bennett to
accept the offer to purchase from Aldi Foods, Inc. in the amount
of $700,000, subject to the City Attorney’s review, for
properties at 2861 Sheridan Road, 1126 29th Street and the 1100
block of Caledonia Blvd, and for the establishment of a single
address at 2861 Sheridan Road, subject to the U.S. Post Office
approval. The vote on roll call was: Commissioners Bennett,
aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and Mayor Harrison,
aye. Motion carried.
A memo (03-DOC-22) was received from Delaine Rogers,
requesting approval of a contract to purchase property at 2655
Sheridan Road. This location is currently the Salvation Army
facility, which plans to relocate to the K-Mart Plaza. The purchase
offer is $220,000. In addition, the TIF Review Board has agreed
to assist in the relocation by underwriting the cost of a new
sign not to exceed $15,000, with the TIF fund to be reimbursed
from the proceeds of the future sale of 2655 Sheridan Road.
It was moved by Commissioner Bennett, seconded by
Commissioner Taylor to approve the contract to purchase 2655
Sheridan Road from Salvation Army in the amount of $220,000,
subject to the City Attorney’s review, to authorize the
expenditure of TIF District #3 funds not to exceed $15,000 for
a new Salvation Army sign at the K-Mart Plaza, and to reimburse
the TIF funds upon the future sale of 2655 Sheridan Road. The
vote on roll call was: Commissioners Bennett, aye; DeTienne,
aye; Taylor, aye; Winfrey, aye; and Mayor Harrison, aye. Motion
carried.
| January 25 |
Chamber of Commerce Installation Dinner |
| February 4 |
City Council Meeting |
| February 9 |
First Lady’s “Hearts & Flowers”
Art Show |
| February 18 |
Zion Township Board Meeting |
| February 20 |
Town Meeting conducted by Cong. Philip Crane at Zion
City Hall |
It was moved by Commissioner Taylor, seconded
by Commissioner Bennett that the Council recess to Closed Session
at 8:23 p.m. to discuss personnel, pending and probable litigation,
purchase of real estate and sale of real estate. The vote on
roll call was: Commissioners Bennett, aye; DeTienne, aye; Taylor,
aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.
It was moved by Commissioner DeTienne, seconded by Commissioner
Bennett to reconvene the Regular Council meeting at 9:11 p.m.
with all members present. The vote on roll call was: Commissioners
Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey, aye; and
Mayor Harrison, aye. Motion carried.
Mayor Harrison stated the Council discussed the Intergovernmental
Agreement with Zion-Benton Township High School for the School
Resource Officer. Per the current agreement, the City makes
an annual payment to the high school in the amount of $23,000
for this officer. The Council is being asked to consider renewing
this agreement for the 2003/2004 school year.
It was
moved by Commissioner DeTienne, seconded by Commissioner Taylor
to authorize payment in the amount of $23,000 for the 2002/2003
ZBTHS School Resource Officer, and to direct the City Attorney
to prepare the Intergovernmental Agreement with ZBTHS, in order
to renew this agreement for 2003/2004. The vote on roll call
was: Commissioners Bennett, aye; DeTienne, aye; Taylor, aye;
Winfrey, aye; and Mayor Harrison, aye. Motion carried.
Mayor Harrison stated the Council discussed
methods for payment, including working cash, regarding the TIF
District #3 early buy out option being considered. The projected
use of revenue from TIF District #3 would meet the obligation
of a new bond issue in order to buy out a note due to Jerry
Grobman. Kevin McCanna of Speer Financial has advised that the
result of paying off the loan now would cut the effective interest
rate in half.
It was moved by Commissioner Bennett,
seconded by Commissioner Taylor to approve the TIF District
#3 early buy out option, and to direct the City Attorney to
prepare the necessary documents. The vote on roll call was:
Commissioners Bennett, aye; DeTienne, aye; Taylor, aye; Winfrey,
aye; and Mayor Harrison, aye. Motion carried.
There being no further business to come before the Council
at this time, it was moved by Commissioner DeTienne, seconded
by Commissioner Taylor and unanimously approved the meeting
be adjourned at 9:14 p.m. Motion carried.
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