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In the interest of open government, the City of Zion has posted the official minutes of City Council meetings in this archive. These minutes have been approved by the City Council and serve as the official record of what was said and done at meetings of the Zion City Council.

For a more general description of City Council happenings, see the “Council News” page.

Council Minutes
October 15, 2002
MINUTES OF A REGULAR MEETING OF THE ZION CITY COUNCIL HELD ON TUESDAY, OCTOBER 15, 2002, AT 7:01 P.M. IN THE CITY COUNCIL CHAMBERS, CITY HALL, ZION, ILLINOIS

Mayor Harrison called the meeting to order.
On call of the roll the following answered present: Commissioners Bennett, Taylor, DeTienne, Winfrey and Mayor Harrison.
Mayor Harrison led in the Pledge of Allegiance to the Flag.

AGENDA CHANGES
It was moved by Commissioner DeTienne, seconded by Commissioner Bennett to accept the Council agenda with amendments as follows:
Consider moving Consent Agenda item 5.a. to a separate item, in order to allow for a separate vote for the minutes.

Adding the discussion of pending litigation to Closed Session, item 11.
The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

MEETING MINUTES/OCTOBER 1, 2002
It was moved by Commissioner Bennett, seconded by Commissioner Taylor to approve the minutes of a Workshop/Special Meeting held on October 1, 2002 at 6:00 P.M. and a Regular Meeting and Closed Session held on October 1, 2002 at 7:00 P.M., with all members having previously received copies. The vote on roll call was: Commissioners Bennett, aye; Taylor, pass; DeTienne, aye; Winfrey, abstain; and Mayor Harrison, aye. Motion carried.

CONSENT AGENDA
It was moved by Commissioner DeTienne, seconded by Commissioner Winfrey that the Consent Agenda be approved as follows:
(a) DEPARTMENTAL REPORTS: Detailed Revenue & Expense Report and Detailed Balance Sheet for period ending September 30, 2002; Building Inspector's Report, September, 2002; Public Works Department Monthly Report, September, 2002
(b) BILLS: Vouchers 81109 through 81297 drawn on National City Bank, $2,705,745.52; Add back voided checks, $21.00; Total: $2,705,766.52
(c) PAYMENTS: Ancel, Glink, Diamond, Bush, DiCianni & Rolek, P.C., legal services, $13,250.00
(d) PROCLAMATION: "Make a Difference" Day - October 26, 2002
The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

CITIZEN COMMENTS
Mr. W. C. Bremner requested either delaying the Council meetings, which fall on election days, by ½ hour, or changing these meetings to the next day. Mr. Bremner stated this would allow people who vote after work to also attend the beginning of the Council meetings. The Council agreed to start future Council meetings, which fall on election days, at 7:30 p.m.

AMEND PERSONNEL AUTHORIZATION/PUBLIC AFFAIRS
It was moved by Commissioner Taylor, seconded by Commissioner DeTienne that a Resolution (02-R-31) be passed amending the Personnel Authorization in the departments of City Clerk, Economic Development and Building and Zoning. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, abstain; and Mayor Harrison, aye. Motion carried. Resolution passed.

AMEND MUNICIPAL CODE/OFF-SITE AUTOMOBILE SALES
This item was deferred until the next regular meeting on November 5. 2861

SHERIDAN ROAD/ENVIRONMENTAL STUDY
A memo (02-DOC-133) was received from Delaine Rogers, regarding a Phase II environmental study performed at 2861 Sheridan Road. The TIF Review Board recommends reimbursing the City's General Fund in the amount of $5,760.00, which is the expense for the professional services of Benchmark Environmental Services, Inc. Mayor Harrison noted the TIF funds are not encumbered funds.

It was moved by Commissioner Taylor, seconded by Commissioner Bennett to approve a reimbursement of $5,760.00 from the TIF funds to the General Fund for the Phase II environmental study at 2861 Sheridan Road. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

2647 SHERIDAN ROAD/BOWLING ALLEY ROOF REPAIRS
A memo (02-DOC-134) was received from Delaine Rogers, regarding roof repairs performed at 2647 Sheridan Road. The TIF Review Board recommends reimbursing the City's General Fund $20,000.00 for the amount of these repairs.

It was moved by Commissioner Bennett, seconded by Commissioner Winfrey to approve a reimbursement of $20,000.00 from the TIF funds to the General Fund for the roof repairs at 2647 Sheridan Road. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

TIF DISTRICT REBATE PROPOSAL
A memo (02-DOC-135) was received from Delaine Rogers, regarding a proposal for a rebate to the taxing bodies pertaining to TIF District #1. The TIF Review Board and staff recommend the following proposal:

The City would rebate $70,000 per year through the Lake County Tax Assessor's office, with each affected taxing body to receive a portion based on the predetermined rate set by this office.

The rebate would be made in March of the year for which it was collected. In order to bring the agreement current, the 2001-2002 payment would be paid in October 2002.

The 2001-2002 payment would be reduced by $37,000, in order to compensate for the overpayment made in 2000.

Should the fund have insufficient funds to meet the debt obligation in 2004 and/or 2005, all parties agree that the rebate would be deferred until such time as the fund can meet the debt.

Should TIF District #1 be retired or dissolved prior to 2016, all rebate considerations would end.

Ms. Rogers stated the local taxing bodies involved include Zion-Benton Township High School, Grade School District #6, Zion Park District, Zion Public Library, Zion Township, and the City of Zion. Commissioner Bennett stated all taxing bodies listed on the tax bill would receive a reimbursement. Mayor Harrison requested that Attorney Puma review the requirements pertaining to whether or not the reimbursement can be limited to local taxing bodies. Ms. Rogers recommended approving the TIF District rebate proposal, subject to the same disbursement as had been approved in the past.

It was moved by Commissioner Taylor, seconded by Commissioner Winfrey to approve the TIF District #1 rebate agreement with the affected taxing bodies, as presented, subject to the same disbursement of funds as had been approved in the past. The vote on roll call was: Commissioners Bennett, nay; Taylor, aye; DeTienne, nay; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

HEALTH INSURANCE
Commissioner Bennett stated he has reviewed proposals submitted for the City's health insurance. The insurance consultant has presented proposals from third party administrators, Health Plan Management and Professional Benefits Administrators. Commissioner Bennett recommended contracting with Professional Benefits Administrators for the City's health insurance effective January 1, 2003.

It was moved by Commissioner Bennett, seconded by Commissioner DeTienne to approve contracting with Professional Benefits Administrators for the City's health insurance effective January 1, 2003. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

FESTIVAL OF LIGHTS/DRIVE-THRU DISPLAYS
A memo (02-DOC-136) was received from the Festival of Lights Commission, requesting permission to purchase two lighted displays for the Shiloh Park drive-thru. These displays would be purchased from Christmas Designers, Inc. for a total cost not to exceed $6,660.75. Due to the specialized nature of these items, the Festival of Lights is also requesting to waive bids. This is a budgeted item.

It was moved by Commissioner Bennett, seconded by Commissioner Taylor to waive bids and grant permission to the Festival of Lights to purchase two lighted displays for the Shiloh Park drive-thru from Christmas Designers, Inc. for an amount not to exceed $6,660.75. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

FIRE DEPT BUNKER GEAR
A memo (02-DOC-137) was received from Chief LaBelle, requesting permission to purchase 4 sets of bunker gear for the Fire/Rescue Department. This replacement equipment would include 4 pairs of bunker pants and 4 bunker coats. This request includes waiving bids and purchasing the equipment from the current supplier, Illinois Fire and Police Equipment, for a total amount of $4,590.00. This is a budgeted item.

It was moved by Commissioner DeTienne, seconded by Commissioner Bennett to waive bids and grant permission to purchase 4 sets of bunker gear for the Fire/Rescue Department from Illinois Fire and Police Equipment for a total amount of $4,590.00. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

AMBULANCE COMPUTER SYSTEM
A memo (02-DOC-138) was received from Chief LaBelle, requesting permission to purchase a computer system for the new ambulance. The cost for the computer was included in the price of the new ambulance when ordered, and this is a budgeted item. The computer system requested is from SunView Mobile Data Systems for a total cost of $9,010.15.

It was moved by Commissioner DeTienne, seconded by Commissioner Bennett to grant permission to purchase a computer system for the new Fire/Rescue Department ambulance from SunView Mobile Data Systems for a total cost of $9,010.15. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

AMERICAN PUBLIC WORKS ASSOCIATION/SOFTWARE AGREEMENT
A memo (02-DOC-139) was received from Brian Usher, requesting to renew the American Public Works Association software license agreement. This agreement is for pavement management software at an annual cost of $600.00.

It was moved by Commissioner Taylor, seconded by Commissioner Bennett to grant permission to renew the American Public Works Association software license agreement, authorizing payment in the amount of $600.00. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

TAB OF BIDS/EMERGENCY GENERATOR
A Tabulation of Bids (02-DOC-140) was received from Chief Malcolm, regarding the purchase and installation of an emergency generator for the Police Department. Chief Malcolm recommended awarding the contract to the lowest responsible and responsive bidder, Illini Power Products, in the amount of $84,977.00. This is a budgeted item.

It was moved by Commissioner DeTienne, seconded by Commissioner Bennett to award the contract for the purchase and installation of an emergency generator for the Police Department to Illini Power Products in the amount of $84,977.00. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

WATER METER ANALYZER
A memo (02-DOC-141) was received from Brian Usher, requesting to purchase a water meter analyzer. An analyzer was previously purchased from F.S. Brainard Company in order to evaluate the efficiency of the water meters. With over 100 meters in use, a second analyzer is needed. Mr. Usher stated this request is to purchase a like unit from F.S. Brainard & Company in the amount of $2,600, so that software could be utilized by both units. This amount includes cables, charger, documentation and a 2-year warranty. This is a budgeted item.

It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to waive bids and grant permission to purchase a Meter-Master Model 100 EL water meter analyzer, as requested, from F.S. Brainard Company in an amount not to exceed $2,600. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

BADGER METER SERVICE AGREEMENT
A memo (02-DOC-142) was received from Brian Usher, recommending entering into a Hardware Service Agreement with Badger Meter Company for the meter mini-mobile reader. The agreement in the amount of $2,500 would cover repairs and service for this equipment.

It was moved by Commissioner Taylor, seconded by Commissioner Bennett to approve entering into a Hardware Service Agreement with Badger Meter Company in the amount of $2,500 for the meter mini-mobile reader. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

HIGHWAY 173 WATER MAIN EXTENSION
A memo (02-DOC-143) was received from Brian Usher, regarding proposed engineering services for the Highway 173 water main extension. Mr. Usher requested proceeding with engineering to establish the feasibility of installing water service to Zion properties located west of Green Bay Road. Mr. Usher recommended entering into an agreement with Baxter & Woodman Engineers for design services regarding the installation of the water main in an amount not to exceed $60,000.

It was moved by Commissioner Taylor, seconded by Commissioner DeTienne to authorize entering into an agreement with Baxter & Woodman Engineers for engineering services provided regarding the installation of a water main along Highway 173 from Green Bay Road to Eliason Avenue in an amount not to exceed $60,000. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

ANNOUNCEMENTS

CLOSED SESSION
It was moved by Commissioner Taylor, seconded by Commissioner DeTienne that the Council recess to Closed Session at 7:58 p.m. to discuss collective bargaining, purchase of real estate and pending litigation. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

It was moved by Commissioner Bennett, seconded by Commissioner Taylor to reconvene the Regular Council meeting at 9:07 p.m. with all members present. The vote on roll call was: Commissioners Bennett, aye; Taylor, aye; DeTienne, aye; Winfrey, aye; and Mayor Harrison, aye. Motion carried.

ADJOURN
There being no further business to come before the Council at this time, it was moved by Commissioner DeTienne, seconded by Commissioner Taylor and unanimously approved the meeting be adjourned at 9:07 p.m. Motion carried.